Executive Secretary – Spar Vacancies

Job Description

The Executive Secretary provides high-level administrative and secretarial support to senior management, ensuring efficient office operations, effective communication, and professional coordination of executive activities. This role requires discretion, strong organisational skills, and the ability to manage multiple priorities independently.

Key Performance Areas

• Perform core executive secretarial duties, including drafting correspondence, typing, preparing presentations, managing filing systems, and taking accurate meeting minutes

• Coordinate and manage executive diaries, appointments, and travel arrangements

• Organise meetings, functions, and events from planning through to completion, including catering and logistical requirements

• Communicate relevant information to internal staff and external stakeholders professionally and timeously

• Manage and oversee the day-to-day operations of the Rosebank office

• Process and manage invoices for payment through SAP

• Perform additional ad hoc duties as required by management

Minimum Requirements

Skills, Knowledge and Experience

• Matric qualification

• Relevant secretarial or administrative qualification

• Minimum of 6 years’ experience in an executive secretarial or similar role

• Experience within a listed company is advantageous

• Full proficiency in the Microsoft Office suite

• SAP experience is advantageous

Key Competencies

• Exceptional accuracy and strong attention to detail

• Ability to work independently with minimal supervision

• Strong supervisory and people management skills

• High levels of honesty, integrity, and professionalism

• Deadline-driven with excellent time management

• Ability to manage and respond to correspondence on behalf of management

• Flexibility with working hours and willingness to travel when required

• Positive, proactive attitude and strong teamwork orientation

• Well-developed interpersonal, problem-solving, and organisational skills