Job Description

Rand Water Vacancies – Secretary/ Administrative Assistant

Secretary / Administrative Assistant

Company: Rand Water Vacancies

About the Program
Rand Water is seeking a Secretary / Administrative Assistant to provide secretarial and administrative support in the office of the Process Quality Manager, ensuring efficient record-keeping and smooth office operations.

Minimum Requirements

• Grade 12 or equivalent
• Certificate in Office Administration
• Secretarial diploma or recognized qualification in office administration (advantageous)
• Minimum 3 years’ experience in a secretarial or administrative environment
• Valid driver’s license with ability to pass Rand Water K53 test
• Proficient in MS Office (Excel, Word, PowerPoint, Outlook)
• Knowledge of SAP (advantageous)

Primary Duties

Liaison with Internal and External Customers

• Schedule meetings and workshops
• Arrange venues and refreshments for meetings
• Answer calls, take messages, and manage correspondence
• Maintain filing systems

Administrative Support to Finance

• Maintain and order office supplies
• Ensure all received invoices are signed and forwarded to Finance

Administrative Support to HR

• Control and submit timesheets, acting allowances, and leave forms
• Maintain job profile status for all personnel
• Control and submit performance evaluations to HR

Administrative and Secretarial Support to Process Quality Department

• Maintain the PQM diary and arrange appointments
• Organize and coordinate meetings
• Compile agendas and take minutes
• Assist supervisors with ad hoc tasks or projects

Knowledge

• MS Office package proficiency
• SAP knowledge (advantageous)

Skills

• Accurate typing and minute-taking
• Attention to detail and record-keeping
• Strong interpersonal skills
• Good written and verbal communication

Attitude

• Customer service oriented
• Accurate, disciplined, and professional
• Maintains confidentiality
• Demonstrates good working relations and telephone etiquette

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