Flysafair is currently seeking a dedicated and detail-oriented individual for the role of Assistant Administrator: Technical Records. This role is responsible for supporting the technical records function by ensuring accurate data entry, proper documentation, and compliance with aviation regulations.

Key Responsibilities:

• Capture daily aircraft technical logbook (ATLT) entries, including flight hours, landings, oil usage, and complaints, into the maintenance system.

• Upload and file work packs, certificates, and hard copy documents as required.

• Maintain a well-organized document storage area that aligns with company standards and regulatory requirements.

• Sort and separate incoming technical paperwork for assigned aircraft.

• Identify discrepancies and missing log pages in aircraft technical log reports (ATLRs) and liaise with relevant departments to rectify.

• Compare hours and cycles in the MRO system against ATLRs and update discrepancies.

• Record all part changes and component movements on ATLRs accurately.

• Verify certificates for accuracy and file accordingly, notifying relevant team members of new component arrivals.

• Assist in updating work orders, airworthiness directives (ADs), service bulletins (SBs), engineering orders (EOs), structural repairs (STs), and other documents into the MRO system.

• Distribute technical documents upon request from internal departments.

• Handle and escalate records-related queries or discrepancies as needed.

• Ensure compliance with aviation regulations, internal standards, and applicable policies.

• Report any non-compliance issues and take corrective action where necessary.

• Maintain a clear understanding of stakeholder requirements and identify areas for process improvement.

• Foster effective communication and relationships with both internal and external stakeholders.

Minimum Requirements:

• Grade 12 or equivalent (Essential)

• Certificate or Diploma in Administration or a related field (Advantageous)

• 1–2 years of experience in technical records administration within a mid-sized organisation (Essential)

• Experience working with aircraft documentation or technical maintenance systems (Advantageous)

• Willingness to work overtime as required

Personal Attributes:

• Professional and compliance-focused

• Strong ethical standards and integrity

• Attention to detail and high level of accuracy

• Effective under pressure with strong time management skills

• Assertive and proactive in problem-solving

• Ability to work both independently and collaboratively within a team

• Reliable with immaculate timekeeping

Application Guidelines:

• Email applications will not be accepted

• Preference will be given to members of under-represented designated groups

• If no feedback is received within two weeks of the closing date, consider the application unsuccessful

FlySafair reserves the right not to proceed with this vacancy and may appoint candidates based on operational needs.