Job Description

Pep Vacancies – Distribution Centre Admin Supervisor

Description
Department: Supply Chain – Johannesburg DC

Purpose of the Job
The Distribution Centre Admin Supervisor will be responsible for managing all administrative and financial tasks within the Distribution Centre (DC).

Key Responsibilities

• Oversee the authorisation and payment of overtime and allowances for both permanent and FTC staff.

• Consolidate labour broker staff hours and send monthly reports to the Central Office People Support.

• Compile data for meetings and budget preparation.

• Extract data from WMS and provide it to the DC Manager.

• Ensure the performance of the payroll administration process is managed effectively, both for DC Management and Central Office payroll.

• Supervise the administration of stock control processes (including receiving, distribution, storage, and quality control).

• Manage the capex expense control process and ensure opex control sheets are maintained.

• Ensure order control sheets are in place and regularly updated.

• Manage the DC purchase and payment processes.

• Analyze GL and Bvar variance reports for discrepancies or variances, and report findings to PEP Finance/STAR.

• Reconcile data and identify variances where necessary.

• Verify labour broker invoices against the approved costing schedule and resolve any discrepancies.

• Oversee the authorisation and payment of weekly and monthly production bonuses for permanent and labour broker staff.

• Manage and maintain the fixed asset register (FAR).

• Supervise the admin department, ensuring that all orders are approved and processed on SAP.

• Monitor actual performance against planned performance (productivity and quality) and provide feedback to staff.

• Manage TES leave schedules and ensure staffing, tools, and equipment requests are met when necessary.

• Ensure staffing requirements are managed and oversee reporting staff.

• Follow correct procedures for new supplier management and ensure proper approval for current suppliers and the supplier matrix.

• Liaise with stakeholders regarding operational DC admin issues, including Central Office Finance, Receiving, Storage, QC, and Distribution.

• Ensure that all DC Manager reporting is completed daily.

Requirements

• Grade 12 qualification

• A commercial degree is an advantage

• 5 years of supervisory experience

• 5 years of DC experience is advantageous

• 5 years of financial experience

• Computer proficiency (G Suite)

• Retail and/or SAP experience is an advantage

• Bilingualism is an advantage

Competencies Required

• Planning, organising, and control

• Detail orientation

• Empathy and stress tolerance

• Strong communication skills and ability to build and maintain relationships

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