Purpose of the Job:
The Human Capital Processor is responsible for ensuring all permanent weekly-paid employees receive their salaries every Friday. This role involves processing payroll data, managing leave applications, maintaining accurate records, and ensuring compliance with company policies and relevant legislation.

Key Responsibilities:

Wage Keep & VIP Processing

• Ensure all hours for weekly permanent employees are successfully uploaded from Jarrison into Wage Keep.

• Accurately process normal and overtime hours on Wage Keep.

• Verify that overtime hours are authorised by the Manager in the Jarrison system.

• Address unauthorised hours and overtime with the Manager to minimise pay queries.

• Confirm that weekly paid employees are scheduled for 45 hours per week; investigate discrepancies.

• Process all allowances (e.g., sleep-out, crane, decanting, moffat, nightshift, and dangerous goods) correctly on Wage Keep & VIP Payroll system.

• Request petty cash vouchers as indicated in the Jarrison system.

• Ensure all hours and allowances are submitted and authorised by the Manager by 10:00 am every Monday; escalate any late submissions to the Outsourced Payroll Manager.

• Finalise all hours on Wage Keep by Tuesday afternoon at 17:00.

• Submit the final Wage Keep report to the Site Manager for approval before uploading into VIP for payment.

• Create batch files to import hours from Wage Keep into the VIP system by Wednesday afternoon.

• Ensure reports from Wage Keep balance with the VIP system for verification by the Outsourced Manager.

• Accurately capture all ad hoc wage inputs (e.g., Acknowledgment of Debt forms, garnishee orders, fines, and union deductions/cancellations) onto the VIP system.

• Provide reasons for employees with zero hours for the week.

• Correct all negative net salaries before the pay run.

• File week-ending payments correctly for record-keeping purposes.

• Print and distribute weekly wage payslips on Thursday afternoon and Friday morning; attach flyers when required.

• Assist with weekly wage filing.

Leave Applications

• Process annual leave, sick leave, and unpaid leave forms on the VIP system and the NBCRFLI online system weekly.

• Inform Site Managers of any NBCRFLI leave applications rejected by the Council.

• Ensure sick notes and family responsibility leave forms meet criteria and all supporting documents are provided.

• Assist managers and employees with leave queries.

• Apply for sick bonuses as soon as the Council submits the sick leave bonus qualification report.

• Ensure all annual leave applications for December/January are authorised by the Divisional Director.

• Process annual leave applications for December/January before the NBCRFLI’s November deadline.

NBCRFLI Online Return

• Submit the online return to the Council by the 7th of every month.

Filing

• Submit filing to the Wages Filing Clerk weekly to avoid backlogs.

• Maintain clean offices and ensure all weekly wage reports are clearly marked and filed.

General

• Handle work confirmations, uniform confirmations, and asset confirmations.

Minimum Requirements:

• Grade 12 (Matric).

• VIP Course.

• At least 3 years of experience with wages.

Skills Required:

• Strong administrative skills.

• Organised and able to complete forms related to own working area.

Knowledge Required:

• Proficiency in VIP, Excel, and Word.

• Understanding of administrative procedures in own department.

• Knowledge of Bargaining Council Rules.

Personal Attributes:

• Attention to detail.

• Ability to work under pressure.

• Adaptable with a sense of urgency.

• Persistent.

Application:
Interested candidates are invited to apply through the Value Careers portal: Human Capital Processor – Value Careers.