Purpose of the Role
The Human Capital Processor is responsible for ensuring accurate and timeous processing of wages for all permanent weekly paid employees, with payments completed every Friday. This includes overseeing the full wage processing cycle, managing VIP Payroll and Wage Keep systems, and handling all related administrative tasks in line with internal and external compliance standards.

Key Responsibilities

Wage Keep and VIP Payroll Processing

• Upload and process weekly hours from Jarrison to Wage Keep for permanent weekly-paid staff

• Ensure correct processing of normal and overtime hours, with overtime authorised by Managers in Jarrison

• Investigate and query unauthorised or incomplete time records to avoid payroll discrepancies

• Flag any short hours (less than 45 hours per week) without an indicated reason for Manager clarification

• Process all relevant allowances including sleep-out, crane, decanting, moffat, nightshift, and dangerous goods accurately in both Wage Keep and VIP systems

• Capture petty cash vouchers as indicated in Jarrison

• Ensure all hours and allowances are submitted and approved by Managers by 10:00 am every Monday, or earlier when advised by Outsourced Payroll Manager

• Finalise Wage Keep entries by Tuesday 17:00 and submit the report to the Site Manager for final approval

• Create batch files and import hours into VIP Payroll by Wednesday afternoon

• Reconcile Wage Keep and VIP reports to ensure payroll accuracy

• Accurately capture all ad hoc wage inputs including Acknowledgment of Debt (AOD) forms (received via IR), garnishees, maintenance orders, fines, and union-related deductions

• Provide valid reasons for employees reflecting zero hours worked

• Rectify negative net salary entries before payroll run

• File wage ending payment documentation for auditing and record-keeping

• Print and distribute wage slips every Thursday afternoon and Friday morning, including any flyers where required

• Assist with weekly wage document filing and ensure filing is current and organised

Leave Processing

• Capture annual, sick, and unpaid leave on VIP and NBCRFLI online system weekly

• Communicate any rejected NBCRFLI leave applications to relevant Site Managers

• Review and verify sick notes and family responsibility leave documentation for completeness and validity

• Provide support for leave queries from both staff and managers

• Apply for sick bonuses once Council qualification reports are available

• Ensure December/January leave applications are authorised by Divisional Director and processed before NBCRFLI’s November deadline

NBCRFLI Online Return

• Submit the NBCRFLI monthly online return by the 7th of each month

Filing and Records Management

• Submit documents to the Wages Filing Clerk weekly to avoid backlogs

• Ensure all weekly wage reports are clearly labelled, properly filed, and the office remains tidy and organised

General Administrative Support

• Handle confirmations related to work, uniforms, and company assets

Minimum Requirements

• Grade 12 (Matric)

• Completed VIP Payroll course

• Minimum 3 years of payroll experience with a focus on weekly wages

Skills and Competencies

• Strong administrative skills and attention to detail

• Organised and deadline-driven

• Familiar with administrative procedures within payroll departments

• Knowledge of VIP Payroll, MS Excel, MS Word

• Understanding of Bargaining Council processes and compliance

Personal Attributes

• High attention to detail

• Able to perform under pressure

• Adaptable and responsive to changing deadlines

• Strong sense of urgency and follow-through

• Tenacious and persistent in resolving issues