Purpose of the Job
The Sales Coordinator is responsible for planning and coordinating all project logistics, managing supplier documentation, permits, vehicle arrangements, and client communication. This role ensures accurate costing of materials and consumables, oversees job card processes from start to finish, and delivers strong administrative support including invoicing, quoting, data management, and customer service. The position plays a key role in maintaining smooth operations and delivering high-quality service to clients.

Key Responsibilities

Project Planning and Coordination

• Plan and organise all project activities, including flighting schedules and application processes

• Manage permits, access arrangements, and ensure all supplier documentation is complete and compliant

• Coordinate with sales teams, clients, and stakeholders to ensure seamless project execution

• Arrange vehicle logistics for project requirements to ensure timely delivery

• Provide clients with regular updates and ensure quality control through photographic evidence and reporting

• Calculate and manage costing for materials, inks, and consumables to maintain budget accuracy

• Manage job card activities including ETC updates, progress tracking, and on-time closure

General Administrative Management

• Maintain accurate clocking sheets and vehicle kilometre records, while providing timely updates to clients

• Keep filing systems organised and ensure all project documents are easily accessible

• Prepare quotes and manage procurement processes, ensuring efficient sourcing of required materials

• Handle monthly billing and invoicing with accuracy and efficiency

• Oversee job card loading, management, and closure, ensuring data is correctly captured

• Prepare and manage waybills for courier services to ensure timely and accurate dispatch

• Capture and maintain accurate administrative data to support operational efficiency

• Assist walk-in clients and suppliers professionally and ensure smooth communication

Minimum Requirements

• Grade 12 (Matric)

• Print knowledge advantageous

• Technical sales experience beneficial

Skills Requirements

• Proficiency in Microsoft Suite

• Excellent communication skills

• Strong administrative abilities

• Effective time management

• Strong problem-solving and analytical thinking

• High attention to detail

• Good IT literacy