IT Project Administrator – Cashbuild Vacancies

Job Purpose

The IT Project Administrator is responsible for coordinating IT project activities, managing schedules, tracking progress, and providing administrative support to ensure projects are delivered on time, within budget, and meet quality standards.

Requirements

• NQF Level 4 qualification with 3–5 years’ relevant experience in a similar role

• Project management experience or qualification advantageous

• Working knowledge of project management software (e.g., Microsoft Project)

• Experience in recording and reporting actual vs budget expenditure

Key Responsibilities

Project Coordination

• Set project timeframes, durations, dependencies, and resource allocations according to time, budget, quality, and scope constraints

• Coordinate project activities in line with the project plan

• Monitor project progress and flag potential issues

• Take ownership of assigned project tasks from the Project Manager

• Support project risk analysis and mitigation efforts

Project Office Administration

• Prepare and maintain project documentation in the prescribed Cashbuild format for internal teams and stakeholders

• Retrieve required information such as user requirements and case studies

• Create and maintain organized filing systems in line with Cashbuild procedures

• Manage phone and email enquiries, referring appropriately

• Schedule meetings, distribute agendas, record minutes, and track decisions and assigned actions

• Order necessary resources such as equipment and software

• Perform other administrative duties as required

Quality Assurance

• Coordinate quality checks to ensure deliverables meet requirements

Reporting and Performance Monitoring

• Measure and report on project performance

• Maintain risk registers and compile lessons learned for each project

Governance

• Ensure project team members adhere to Cashbuild project management processes

Budget Management

• Record project expenses and prepare financial reports and forecasts

Customer Service

• Ensure all project work reflects Cashbuild quality and accuracy standards

• Serve as the primary point of contact for project participants

Core Competencies

Dutifulness

• Demonstrates commitment to agreements, self-discipline, and accountability

Structuring

• Organizes tasks clearly, maintains structure, and supports others in following processes

Presenting

• Communicates ideas effectively, connects with audiences, and presents information clearly

Devotion to Quality

• Ensures high-quality deliverables, identifies improvement opportunities, and maintains standards

Performing Under Pressure

• Maintains consistent performance under pressure and overcomes setbacks

Drive

• Sets high standards, works hard, and goes beyond expectations

Service-Oriented

• Supports colleagues and clients, helping them achieve objectives efficiently

Cooperation

• Collaborates effectively, values input from others, and works toward common goals

Creating Support

• Anticipates concerns, communicates clearly, and involves others in planning and execution

Integrity

• Acts sincerely, keeps promises, and handles sensitive information carefully

Accuracy

• Maintains attention to detail and ensures work is accurate and orderly

Client Focus

• Responds proactively to client needs and provides a positive, solution-oriented service

Personal Development

• Recognizes strengths and weaknesses, seeks learning opportunities, and requests feedback for growth