Permanent Accounts Payable Officer – value logistics
Job Description
Get daily job updates directly on WhatsApp
value logistics – Accounts Payable Officer
Accounts Payable Officer – Value Logistics
About the Program
Value Logistics is seeking a meticulous Accounts Payable Officer to manage the full accounts payable process, ensuring accurate and timely supplier invoice processing, reconciliations, and payments. This role supports financial control, compliance with VAT regulations, and effective collaboration with internal departments and external suppliers.
Purpose of the Job
The Accounts Payable Officer is responsible for processing supplier invoices, reconciling accounts, arranging payments, and maintaining accurate records. The role ensures compliance with financial and audit requirements while supporting smooth operational and financial workflows.
Key Responsibilities
Creditors Payments
- Reconcile supplier invoices and confirm all charges are correctly accounted for
- Capture all supplier invoices into the Ship Shape system
- Process daily payments accurately and on time
- Verify receipt of original supplier invoices and check for VAT compliance
- Ensure invoice charges match agreed rates and recover costs where applicable
- Reconcile transporter invoices and verify supporting Proof of Deliveries (PODs) before payment
- Hand over PODs to controllers for proper filing
- Confirm containers are returned to correct depots per company procedures
- Record payment notes in Ship Shape where necessary and ensure payments are allocated to the correct month
Creditors Reconciliation
- Reconcile weekly and monthly supplier statements against invoices
- Process payments through Ship Shape and Embrace, ensuring daily system balances match
- Prepare pre-checks prior to payment runs
- Arrange COD payments twice daily and provide controllers with proof of payment
- Submit documents for monthly scanning and ensure proper filing for auditing purposes
SARS Deferment Payments
- Receive and reconcile SARS statements in line with due dates
- Verify system downloads against statements and process payments accurately
- Submit proof of payment to relevant customs offices
- Adhere to all monthly and annual payment deadlines
- Reconcile and process Over Border payments in full compliance
Purchase Orders
- Process purchase orders in Embrace and ensure proper approval and documentation
- Reconcile supplier statements and confirm balances
- Maintain accurate supporting documents for all purchase orders
Filing of Shipment Files
- Ensure all shipment files are correctly filed and handed over to creditors for scanning
- Maintain weekly updates and proper organisation of filing by mode of transport
General
- Maintain professional conduct at all times
- Assist with operational functions as required
Minimum Requirements
- Grade 12 (Matric)
- Minimum 5 years’ experience in a similar accounts payable role
- Proficiency in Microsoft Office Suite
Skills Required
- Accounts payable processing and reconciliation
- Proficiency in ERP and accounting software (ShipShape & Embrace)
- Strong attention to detail
- Excellent written and verbal communication skills
- Problem-solving and analytical ability
APPLY NOW
42 total views, 1 today
and then