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23 Jan
2026
Permanent Fleet Administrator – Pep Vacancies
Job Description
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Pep Vacancies – Fleet Administrator
Fleet Administrator
Company: Pep Vacancies
Purpose of the Position
Ensure the efficient and accurate administration of the corporate vehicle fleet, supporting optimal utilisation, compliance, and cost-effectiveness across all operations. The role is key in maintaining seamless logistics operations and delivering high standards of internal customer service.
Key Responsibilities
Fleet Records
- Maintain accurate and up-to-date fleet records, including registration changes, new vehicle additions, and cost centre updates
- Continuously update and reconcile the Asset Register
- Administer vehicle registrations and annual licence renewals
- Maintain all required company documents for the Proxy Pack in compliance with regulations
- Support the Insurance Department with claims by providing accurate vehicle documentation and historical records
- Distribute fleet cards to drivers and maintain detailed handover records
- Activate, block, or unblock fleet cards according to operational requirements
Vendor & Supplier Administration
- Request creation of new vendors in the system to support procurement and service needs
- Ensure timely processing of all vehicle-related payments to avoid service interruptions or compliance risks
Fuel Cards & E-Tags
- Request new fuel cards and E-Tags as required
- Process cancellations and ensure all returned E-Tags are accounted for
- Prepare quarterly and annual fuel and environmental reports, including kilometres travelled, fuel consumption, and environmental impact
- Manage and resolve queries related to fleet cards and E-Tags efficiently
Job Requirements
- Minimum 2 years’ experience in administration, preferably in financial, procurement, or fleet management
- Grade 12/Matric qualification
- Valid Code B (08) Driver’s Licence required
- Strong computer literacy in Microsoft Office Suite and Google Workspace
- Fleet administration experience is advantageous
- Vehicle tracking experience is advantageous
- Demonstrated skills in planning, organising, problem-solving, and attention to detail
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