Invoicing Verifier – Value Logistics

Purpose of the Role
The Invoicing Verifier is responsible for ensuring accurate, timely, and compliant processing of invoices, insurance declarations, and related operational documentation within a logistics environment. This role ensures all supplier costs are correctly recovered, billing is precise, and financial records are maintained in line with internal systems and customer requirements.

Key Responsibilities

Billing & Invoicing

• Prepare secondary invoices for shipment and disbursement charges when requested by customers

• Capture customs invoices on the invoicing schedule as per customer instructions

• Scan and compile complete sets of supporting documentation for electronic distribution

• Verify that all charges are accurately reflected and balanced on the Shipshape system

• Confirm recovery of all supplier costs within shipment files prior to issuing customer invoices

Statement Management

• Distribute daily, weekly, and monthly customer statements via email

• Ensure confirmation of receipt through read acknowledgements

Filing & Document Control

• Accurately file all invoices, credit notes, and supporting documentation within shipment files

• Maintain organised and audit-ready physical and electronic records

Insurance Administration

• Ensure insurance-related customers are invoiced correctly and within required timelines

• Prepare and submit monthly insurance declarations to the Insurance Department

• Scan and forward all required documentation for insurance certificate requests

• File all insurance declarations in the appropriate records

Administrative & Operational Support

• Maintain professional conduct and clear communication at all times

• Provide administrative support to other departments as required

Minimum Requirements

• Grade 12 (Matric)

• Minimum 2 years’ experience in an invoicing role

• Experience within a Clearing and Forwarding environment

• Proficiency in Shipshape or similar logistics systems

• Strong accounting and mathematical skills

Skills & Competencies

• High level of accuracy in invoicing and billing

• Strong data capturing and record-keeping skills

• Excellent document management and organisation

• Effective written and verbal communication

• Strong attention to detail and analytical thinking

• Good time management and problem-solving abilities