Parts Administrator – Value Logistics

Purpose of the Role
The Parts Administrator is responsible for effective parts inventory control, ensuring the accurate picking, issuing, and tracking of parts to support workshop operations. This role ensures stock availability for scheduled maintenance, maintains accurate records, manages supplier interactions, and supports efficient stock movement while adhering to health, safety, and housekeeping standards.

Key Responsibilities

Operational Duties

• Pick and issue parts strictly in line with job card requirements

• Maintain and update the backorder report and submit it to the Parts Manager

• Record and report daily stock-outs to support timely replenishment

• Ensure all pre-booked parts are picked or purchased ahead of scheduled vehicle maintenance

• Raise purchase orders for non-stock items and buy-outs as indicated on job cards

• Liaise with suppliers to follow up on deliveries and collections

• Ensure received stock is issued to the workshop without delay against relevant job cards

• Conduct accurate cycle counts and participate in full stock takes

• Monitor and control parts movement, ensuring all stock transfers are correctly processed

• Identify slow-moving or obsolete stock and report findings to the Parts Manager

• Track and process all credit returns accurately

• Support additional tasks within the Parts Department as required

Housekeeping

• Maintain a clean, organised, and efficient work area at all times

• Adhere to Value Logistics housekeeping standards and procedures

Health and Safety

• Comply fully with all Value Logistics health and safety policies and procedures

General Responsibilities

• Demonstrate strong interpersonal skills when dealing with internal and external stakeholders

• Work independently, using initiative to complete tasks efficiently and accurately

Minimum Requirements

• Grade 12 (Matric)

• 2–5 years’ experience in a parts or stock control environment

• Computer literacy

• Good written and verbal communication skills

• Experience working on the Embrace system

Skills & Competencies

• Strong attention to detail

• Excellent organisational and time management skills

• Effective communication and customer service abilities

• Problem-solving capability

• Ability to work independently

• Sound knowledge of parts and stock control procedures