Job Description

Spar Vacancies – Payroll Administrator

Payroll Administrator

Company: Fidelity Vacancies

Job Overview:
Fidelity Vacancies is seeking a dedicated Payroll Administrator for our Robertsville branch. Reporting directly to the allocated Payroll Managers, this role requires close collaboration with Branch Managers and Operations to ensure accurate and timely payroll processing.

Minimum Requirements:

• Matric certificate; SAP experience is an advantage
• Proficiency in MS Outlook, Word, PowerPoint, and Excel
• Strong administrative and organizational skills
• High numerical accuracy and methodical working approach
• Excellent interpersonal and communication skills
• Ability to liaise professionally with personnel at all levels
• Ability to work independently, under pressure, and meet strict deadlines
• Own transport is required

Key Responsibilities:

• Maintain neat, organized, and up-to-date route files
• Ensure daily bookings and posting sheets are accurately captured
• Resolve posting sheet queries within 48 hours and escalate unresolved issues
• Attach unresolved queries to the front cover of files until resolved
• Follow up on all 102 bookings to obtain company numbers and ensure completion within 24 hours
• Manage 103 postings, marking and documenting reasons with managerial sign-off
• Attend to all pay queries promptly, providing immediate feedback with memo and payroll order number
• Submit all corrections on valid posting sheets marked as corrections
• Perform daily courtesy calls to managers and sites supplying posting sheets
• Submit time books to management for all employees under your responsibility
• Verify route files and ensure accuracy
• Calculate pay rate changes accurately
• Ensure all deductions, including 3rd party deductions, garnishee orders, and maintenance orders, are processed correctly
• Check and capture posting sheets daily
• Ensure pay-related queries are addressed promptly with immediate feedback

Personality Attributes:

• Accuracy and attention to detail
• Vibrant, proactive, and goal-driven
• Strong interpersonal skills; able to communicate at all levels
• Deadline-oriented and energetic

Core Competencies:

• Microsoft Outlook
• Microsoft Excel
• Microsoft Word
• SAP

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