Reconciliation Clerk – Spar Vacancies

Job Description

The Reconciliation Clerk is responsible for ensuring accurate and timely reconciliation of creditor accounts, purchase documentation, and inventory records. This role plays a key part in maintaining financial accuracy, resolving discrepancies, and supporting efficient supplier and warehouse operations.

Key Responsibilities

• Process and file adjustments in accordance with company procedures

• Maintain records of purchase orders submitted to Buyers

• Record and manage query documents prior to submission to the warehouse

• Process price differences, discounts, and related adjustments

• Verify and match documentation received from Input Clerks

• Raise and manage claims for shortages, returns, and incorrect stock

• Collect and reconcile account inventory receiving reports from IT systems

• Ensure all documentation is authorised by the relevant Department Head

• Verify that all orders and invoices are legible, accurate, and complete

• Ensure supporting documentation is attached to all submissions

• Forward adjustments and claims for authorisation

• Submit cover sheets to Buyers for verification and approval

• Liaise with suppliers to obtain additional invoices or credit notes

• Coordinate with the warehouse to resolve discrepancies between stock received and stock invoiced

• Reconcile and mark off prints against inventory receiving reports

• Process adjustment extracts, GRSs, cover sheets, and related documents

• Sort and manage delivery notes, prints, and supporting documentation

• Split authorised claims and adjustments for accurate processing and reporting

• Submit and follow up with Buyers regarding authorisation of claims

Minimum Requirements

Skills, Knowledge and Experience

• Matric Certificate, with Accounting as a subject advantageous

• High level of accuracy, speed, and strong attention to detail

• SAP experience is advantageous

• FMCG experience is advantageous

• Advanced computer literacy, particularly in Excel

• Ability to work under pressure and meet strict deadlines

• Minimum of four years’ experience using computerized creditor reconciliation systems

• Strong numerical, analytical, and organisational skills

• Effective communication skills with internal and external stakeholders