Accounts Payable Officer

Company: Value Logistics

Purpose of the Job
The Accounts Payable Officer is responsible for managing the full accounts payable function, ensuring accurate, compliant, and timeous processing of supplier invoices, reconciliations, and payments. The role supports strong financial controls, effective supplier relationships, and compliance with VAT, audit, and internal control requirements.

Key Responsibilities

Creditors Payments

• Reconcile supplier invoices and ensure all charges are accurately accounted for

• Capture supplier invoices accurately on the ShipShape system

• Process daily payments in line with agreed terms and deadlines

• Verify receipt of original supplier invoices

• Ensure invoice details comply with VAT and statutory requirements

• Confirm recovery of applicable charges from customers

• Validate invoice charges against agreed rates and contracts

• Reconcile transporter invoices and verify proof of delivery prior to payment

• Submit PODs to controllers for filing in shipment files

• Ensure container returns are verified against depot requirements

• Clear profits on ShipShape and consult management where discrepancies arise

• Record notes on ShipShape when payments occur prior to shipment invoicing

• Ensure payments are recorded in the correct accounting period

Creditors Reconciliation

• Receive and reconcile weekly and monthly supplier statements

• Arrange and process payments via ShipShape and Embrace

• Ensure daily system downloads balance between ShipShape and Embrace

• Perform all required pre-payment checks

• Process COD payments twice daily and provide proof of payment to controllers

• Submit monthly documentation for scanning and archiving

• Ensure scanned documents are returned and filed for audit purposes

SARS Deferment Payments

• Receive and reconcile SARS statements on due dates

• Balance statements against ShipShape records

• Verify daily downloads into Embrace and process payments accordingly

• Submit proof of payment to relevant customs offices upon settlement

• Ensure strict adherence to monthly deadlines, including annual payments

• Reconcile and process all over-border payments timeously

Purchase Orders

• Process and manage purchase orders in Embrace

• Reconcile supplier statements and confirm outstanding balances

• Ensure all purchase orders are approved and supported by required documentation

Shipment File Management

• Ensure shipment files are accurately completed and submitted for scanning

• Maintain organised filing by shipment mode

• Provide weekly updates on filing status

General

• Maintain professional conduct at all times

• Support operational and finance-related tasks as required

Minimum Requirements

• Grade 12 (Matric)

• Minimum of 5 years’ experience in an accounts payable or similar role

• Proficiency in Microsoft Office Suite

Skills Required

• Accounts payable and payment processing expertise

• Strong reconciliation skills

• ERP and accounting system proficiency (ShipShape and Embrace)

• Excellent written and verbal communication skills

• Effective problem-solving ability

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