Accounts Payable Officer – Value Logistics

Purpose of the Job
The Accounts Payable Officer is responsible for the full end-to-end accounts payable function, ensuring the accurate, compliant, and timely processing of supplier invoices, reconciliations, and payments. The role supports strong financial controls, effective supplier relationships, and compliance with VAT regulations, internal policies, and audit requirements.

Key Responsibilities

Creditors Payments

• Reconcile supplier invoices and ensure all charges are accurately captured and recovered

• Capture all supplier invoices accurately on the ShipShape system

• Process daily supplier payments in line with agreed terms and deadlines

• Verify receipt of original supplier invoices and confirm accuracy of invoice information

• Ensure invoices comply with VAT requirements and agreed contractual rates

• Recover applicable invoice charges from customers where required

• Reconcile transporter invoices and validate supporting proof of delivery prior to payment

• Submit all PODs to controllers for filing in shipment records

• Ensure container returns are verified against stipulated depot requirements

• Clear profits on ShipShape and escalate uncertainties to management

• Record explanatory notes on ShipShape where payments precede shipment invoicing

• Ensure all payments are recorded in the correct accounting period

Creditors Reconciliation

• Receive and reconcile weekly and monthly supplier statements against invoices

• Process payments through ShipShape and Embrace systems

• Ensure daily system downloads reconcile accurately between platforms

• Complete required pre-payment checks and validations

• Process COD payments twice daily and provide proof of payment to controllers

• Submit documentation monthly for scanning and archiving

• Ensure scanned records are returned and filed correctly for audit purposes

SARS Deferment Payments

• Receive and reconcile SARS deferment statements by due dates

• Balance statements against ShipShape and Embrace records

• Process payments accurately and on time

• Distribute proof of payment to the relevant customs offices

• Ensure strict compliance with monthly payment deadlines, including annual obligations

• Reconcile and process all over-border payments and settlements

Purchase Orders

• Process and manage purchase orders in Embrace

• Reconcile supplier statements and ensure accurate balances

• Confirm all purchase orders are correctly approved with supporting documentation attached

Filing and Administration

• Ensure shipment files are accurately compiled, filed, and submitted for scanning

• Maintain up-to-date filing records by transport mode

• Provide weekly updates on filing status

• Maintain a high standard of professional conduct at all times

• Support operational and finance functions as required

Minimum Requirements

• Grade 12 (Matric)

• Minimum of 5 years’ experience in an accounts payable or similar role

• Proficiency in Microsoft Office Suite

Skills and Competencies

• Strong accounts payable and creditors processing expertise

• Advanced reconciliation and financial accuracy skills

• Proficiency in ERP and accounting systems, including ShipShape and Embrace

• Strong written and verbal communication skills

• Effective problem-solving and analytical abilities