Procurement Specialist

Company: FlySafair Careers

Job Description

The Procurement Specialist is responsible for supporting efficient sourcing, supplier management, and procurement operations to ensure cost-effective, compliant, and timely acquisition of goods and services.

Key Responsibilities

• Support the development and execution of effective sourcing strategies to optimise procurement efficiency.

• Ensure strict compliance with company policies by procuring only from QA-approved vendors.

• Identify, evaluate, and onboard new suppliers in collaboration with the procurement team, including facilitating audits and credit applications with Finance.

• Improve procurement agility by streamlining processes and reducing response times.

• Maintain accurate and complete procurement documentation for audit and compliance purposes.

• Monitor procurement spend to identify cost-saving opportunities and support data-driven decisions.

• Conduct financial analysis of supplier expenditure and prepare reports for management review.

• Stay informed on industry trends, market developments, and procurement best practices.

• Collaborate with management to enhance procurement systems, productivity, and information flow.

• Support supplier performance assessment, risk mitigation, development, and relationship management.

• Track and report key procurement metrics to improve performance and control costs.

• Monitor backorders in ERP systems to ensure on-time and in-full deliveries.

• Manage open requisitions and purchase orders in the ERP system, ensuring timely closure.

• Reduce GRV suspense by coordinating accurate and timely invoice processing with Procurement, Warehousing, and Finance teams.

• Verify employee clocking times, overtime requests, and leave submissions for management approval.

• Ensure adherence to all legal, safety, and procedural requirements.

• Assist with procurement and replacement of stock items, ad-hoc commodities, and services.

• Maintain strong working relationships with internal and external stakeholders.

• Ensure procurement activities align with company specifications and operational needs.

Job Requirements

• Grade 12 or Equivalent (Essential).

• Diploma or Degree in Procurement, Supply Chain, or a related field (Essential).

• Minimum of 5 years’ procurement experience (Essential).

• Aviation procurement experience (Advantageous).

• Willingness to work overtime and standby.

• Sound knowledge of procurement best practices and sourcing strategies.

• Understanding of commercial shipping, Incoterms, and regulatory compliance.

• Experience with ERP procurement systems such as TRAX or QlikView.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

• Excellent written and verbal communication skills.

• Strong negotiation, networking, and stakeholder engagement skills.

• Critical thinking and problem-solving ability.

• Professional telephone and email etiquette.

• High attention to detail and deadline-driven approach.

• Strong interpersonal skills.

Personal Attributes

• Professional with high integrity.

• Proactive and positive attitude.

• Systems and process driven.

• Ability to maintain confidentiality.

• Immaculate timekeeping.

Application Guideline

• Email applications will not be accepted.

• Preference will be given to members of under-represented designated groups.

• If no feedback is received within two weeks of the closing date, please consider the application unsuccessful.

FlySafair Reserves the Right

• Not to proceed with this vacancy.

• To appoint candidates based on operational requirements.