Job Description

value logistics – Accounts Payable Officer

Accounts Payable Officer – Value Logistics

Purpose of the Job
The Accounts Payable Officer is responsible for managing the full accounts payable process, ensuring accurate and timely processing of supplier invoices, reconciliations, and payments. The role supports effective financial control, liaises with internal departments and external suppliers, and ensures compliance with VAT regulations and internal audit requirements.

Key Responsibilities

Creditors Payments

• Reconcile all supplier invoices and ensure accurate recovery of charges
• Capture supplier invoices into the Ship Shape system
• Process payments daily and on time
• Verify receipt of original invoices from suppliers
• Ensure invoice information is accurate and VAT-compliant
• Confirm invoice charges align with agreed rates
• Reconcile transporter invoices and verify proof of deliveries (PODs) before payment
• Hand over PODs to controllers for filing in shipment records
• Ensure container returns are verified according to depot requirements
• Record notes in Ship Shape if payments occur before shipment invoicing
• Ensure payments are recorded within the correct transaction month

Creditors Reconciliation

• Receive and reconcile weekly and monthly supplier statements
• Process payments through Ship Shape and Embrace
• Ensure daily system downloads balance between both platforms
• Conduct pre-checks prior to processing payments
• Arrange COD (Cash on Delivery) payments twice daily and provide controllers with proof
• Submit documents to the scanning department for monthly archiving and verify proper filing for audit purposes

SARS Deferment Payments

• Receive and reconcile SARS statements in the system
• Verify daily downloads into Embrace balance with statements and process payments
• Send proof of payment to relevant customs offices after completion
• Adhere strictly to monthly payment deadlines, including the 13th annual payment
• Ensure Over Border reconciliations are received, reconciled, and paid accurately

Purchase Orders

• Process all purchase orders in Embrace and reconcile supplier statements
• Ensure purchase orders are approved and supporting documentation is attached

Filing of Shipment Files

• Ensure shipment files are accurately filed and handed over to creditors for scanning
• Maintain weekly updates of filing status

General

• Maintain professional conduct at all times
• Assist with operational functions as required

Minimum Requirements

• Grade 12 (Matric)
• Minimum 5 years’ experience in a similar accounts payable role
• Proficiency in Microsoft Office Suite

Skills Required

• Accounts payable processing and reconciliation expertise
• Proficiency in ERP and accounting systems (Ship Shape & Embrace)
• Strong Microsoft Office skills
• Excellent written and verbal communication
• Effective problem-solving and analytical skills

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