Job Description

Fidelity Vacancies – Compliance / Contracts Clerk

Compliance / Contracts Clerk – Fidelity Vacancies

Job Description
Fidelity Vacancies is seeking a detail-oriented Compliance / Contracts Clerk to support the Contracts and Compliance team. This role is responsible for vetting new customers, processing contractual agreements, and ensuring adherence to company policies related to maintenance job closures and open job reviews. The ideal candidate will have strong organizational skills and the ability to follow structured procedures to maintain compliance standards.

Key Responsibilities

Invoicing & Job Management

• Ensure all invoicing related to open alarm signals is complete and accurate.
• Conduct month-on-month invoicing comparisons to identify discrepancies and trends.
• Review and follow up on open jobs to ensure timely closure and billing.
• Monitor and enforce the closure of maintenance jobs in line with company policies.

Contract Administration

• Capture and maintain new contractual agreements within the system.
• Prepare supporting documentation for contract sign-off in accordance with company procedures.
• Submit documentation for review by the Compliance / Contracts Manager.

Customer Account Setup

• Initiate credit vetting requests for new customers in line with risk policies.
• Create and manage customer accounts, ensuring all required documentation and approvals are in place.
• Maintain and update customer records as required.

Intercompany Transactions

• Assist with the creation and management of intercompany purchase orders.
• Ensure accurate documentation and proper tracking of all intercompany transactions.

Qualifications & Experience

• High school diploma or equivalent; a qualification in Finance, Accounting, or Business is advantageous.
• 1–3 years of experience in an administrative or clerical role, preferably within contracts or finance.
• Proficiency in ERP systems such as SAP or Pulse, and strong working knowledge of Microsoft Excel.

Key Skills

• Strong analytical and problem-solving abilities
• Excellent communication and customer service skills
• High attention to detail and strong organizational capabilities
• Ability to work under pressure and meet deadlines
• Adaptability and willingness to learn new systems and processes

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