Job Description

Value Logistics – Invoicing Verifier

Invoicing Verifier

Company: Value Logistics

Purpose of the Job
The Invoicing Verifier is responsible for the accurate and efficient verification and processing of invoices, insurance declarations, and supporting operational documentation. The role ensures that all billing, customs, and disbursement charges are correctly captured, reconciled, and recovered in line with internal systems and customer requirements.

Key Responsibilities

Billing and Invoicing

• Prepare secondary invoices for shipment and disbursement costs when requested by customers

• Capture customs invoices on the invoicing schedule and scan complete supporting documentation for email distribution

• Verify that all charges are accurately billed and reflected on Shipshape balances

• Ensure all supplier and third-party costs within shipment files are fully recovered prior to issuing customer invoices

Statement Management

• Distribute customer statements on a daily, weekly, and monthly basis via email

• Ensure read receipts are obtained and maintained for all statement communications

Filing and Document Control

• File all invoices and credit notes accurately within the relevant shipment files

• Maintain organised and compliant physical and digital records

Insurance Administration

• Ensure insurance-related customers are invoiced accurately and within agreed timelines

• Prepare monthly insurance declarations and submit them to the Insurance Department for payment to brokers

• Scan and submit all required documentation when requesting insurance certificates

• Maintain accurate filing of all insurance declarations

General Administrative Support

• Maintain professional conduct and effective communication at all times

• Provide administrative support to other departments when required

Minimum Requirements

• Grade 12 (Matric)

• Minimum of 2 years’ experience in invoicing

• Experience within a Clearing and Forwarding environment

• Proficiency in Shipshape or similar invoicing systems

• Strong accounting and numerical skills

Skills Required

• High accuracy in invoicing and billing processes

• Strong data capture and record-keeping ability

• Effective document management skills

• Proficiency in email and business communication tools

• Excellent attention to detail

• Strong time management and prioritisation skills

• Problem-solving and analytical thinking

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