IT Project Administrator – Cashbuild Vacancies

Job Description
The IT Project Administrator provides comprehensive project office and administrative support by coordinating project activities, managing schedules, arranging assignments, tracking progress, and ensuring effective communication across project teams. The role supports the successful delivery of IT projects through accurate administration, reporting, and governance.

Minimum Requirements

• NQF Level 4 qualification with 3–5 years relevant experience in a similar role

• Project management experience or qualification will be advantageous

• Working knowledge of project management software such as Microsoft Project

• Experience in recording and reporting actual versus budget expenditure

Key Performance Areas

Project Coordination and Implementation

• Define project timelines, durations, deliverables, dependencies, and resource allocation in line with scope, budget, quality, and time constraints

• Coordinate project activities according to approved project plans

• Monitor project progress and proactively identify and address risks and issues

• Take responsibility for project tasks assigned by the Project Manager

• Coordinate and maintain project risk analyses

Project Office Administration

• Prepare and distribute project documentation in the prescribed Cashbuild format

• Gather and manage project-related information including user requirements and reference materials

• Create and maintain filing systems in line with Cashbuild procedures

• Manage telephone and email enquiries and route appropriately

• Schedule project meetings, prepare agendas, distribute documentation, capture minutes, and track decisions and actions

• Communicate meeting outcomes and next steps to stakeholders

• Attend internal and external meetings as agreed with the Project Manager

• Order project resources such as equipment and software

• Perform additional administrative and support duties as required

Quality Assurance

• Coordinate quality control activities to ensure project deliverables meet agreed standards and requirements

Reporting

• Measure, track, and report on project performance and progress

Issue and Risk Management

• Identify, log, and support the resolution of project issues

• Compile lessons learned and maintain project risk registers

Governance

• Ensure compliance with Cashbuild project management processes and standards by all project team members

Budget Management

• Record project expenses accurately

• Prepare financial reports and forecasts for project expenditure

Customer Service and Stakeholder Support

• Ensure all work reflects Cashbuild project management quality and accuracy standards

• Act as a central point of contact for project participants and stakeholders

Competencies and Values

Dutifulness

• Demonstrates commitment, accountability, and strong work discipline

• Takes ownership of responsibilities and honours commitments

Structuring

• Applies clear structure to tasks and processes

• Maintains an overview of own work and supports others through clear procedures

Presenting

• Communicates information clearly and effectively

• Structures content appropriately for different audiences

Devotion to Quality

• Maintains high standards for personal and team outputs

• Continuously seeks opportunities to improve quality

Performing Under Pressure

• Delivers consistent results under pressure

• Remains focused and accurate when facing challenges

Drive

• Demonstrates passion, initiative, and commitment to achieving strong results

Service Orientation

• Supports colleagues and stakeholders in achieving objectives

• Approaches work with a helpful and solution-driven mindset

Cooperation

• Works collaboratively with diverse teams

• Respects and incorporates input from others

Creating Support

• Communicates changes clearly and involves stakeholders in decision-making

• Explains approaches and builds buy-in for project initiatives

Integrity

• Acts ethically and responsibly

• Handles sensitive information with discretion

Accuracy

• Pays close attention to detail

• Ensures work is completed correctly from start to finish

Client Focus

• Identifies and responds to stakeholder needs proactively

• Maintains a friendly, professional, and solution-oriented approach

Personal Development

• Actively pursues learning and development opportunities

• Seeks feedback to continuously improve performance