Job Description

value logistics – Parts Administrator

Parts Administrator – Value Logistics

Purpose of the Role

The Parts Administrator is responsible for managing parts inventory, ensuring timely picking and issuing of parts, and tracking stock levels. This role includes updating backorders, liaising with suppliers, maintaining accurate records, conducting stock counts, and ensuring the workshop has all necessary parts for scheduled maintenance. The Parts Administrator works independently while maintaining a clean and safe work environment.

Key Responsibilities

Operational Management

• Pick and issue parts according to job cards
• Update backorder reports and communicate with the Parts Manager
• Record and report daily stock-outs, ensuring timely replenishment
• Ensure pre-booked parts are available for scheduled maintenance
• Raise purchase orders for non-stock items or buy-outs as indicated on job cards
• Follow up with suppliers regarding deliveries and collections
• Issue stock promptly to the workshop upon receipt
• Conduct accurate cycle counts and stocktakes
• Track stock movement and complete all stock transfers
• Identify slow-moving or obsolete stock and notify the Parts Manager
• Monitor and process all credit returns
• Perform additional tasks as required within the Parts Department

Housekeeping

• Maintain a clean and organized work area
• Follow housekeeping procedures to ensure a tidy environment

Health and Safety

• Adhere to all Health and Safety procedures and regulations at all times

General Responsibilities

• Work effectively with customers and team members
• Demonstrate independence and initiative in completing tasks

Minimum Requirements

• Grade 12 (Matric)
• 2–5 years’ experience in parts management or related field
• Computer literate
• Strong written and verbal communication skills
• Relevant industry experience

Skills and Competencies

• Attention to detail
• Strong organizational skills
• Effective communication skills
• Time management and problem-solving abilities
• Customer service orientation
• Ability to work independently
• Knowledge of stock control and inventory management

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