Job Description

Value Logistics – Procurement Coordinator

Procurement Coordinator

Company: Value Logistics

Purpose of the Job
The Procurement Coordinator is responsible for supporting the procurement function through effective coordination of group travel, maintenance and general orders, PPE, stationery, and administrative activities. The role ensures accurate order processing, invoice management, record keeping, and timely support to internal stakeholders and suppliers.

Key Responsibilities

Maintenance Administration

• Create maintenance and general orders as required

• Ensure invoices for completed jobs are submitted for receipting

• Maintain accurate records of all orders generated and invoices received

• Send invoices and receipts to creditors for payment processing

• Maintain complete and orderly filing of all related documentation

Group Travel Coordination

• Process flight, accommodation, and car rental bookings received via SharePoint

• Generate Embrace orders and match invoices to approved orders

• Reconcile monthly credit card statements

• Reconcile accommodation and car rental supplier statements and ensure payments are current

• Maintain accurate records and filing of all travel-related documentation

Flower Orders Management

• Process flower requests in line with the approved flower policy

• Create, place, track, and confirm supplier orders and deliveries

• Match invoices to orders and submit for receipting

• Send invoices to creditors for payment

• Ensure supplier statements are up to date and properly filed

PPE Administration

• Respond to PPE-related queries and track order status on Embrace

• Liaise with the warehouse and buyers to provide feedback to business units

• Assist with loading inventory orders when required

• Verify returns and exchanges against supporting documentation

• Monitor and ensure PPE issue dates and employee data are updated on SharePoint

Stationery Management

• Assist with loading stationery inventory orders when required

• Create and manage monthly internal orders for procurement department needs

Boardroom and Catering Support

• Conduct weekly stock checks of kitchen cutlery and refreshments

• Create monthly orders for boardroom refreshments

• Assist with catering and refreshments for meetings and client visits

• Support boardroom bookings when required

• Ensure boardroom equipment is functional and report faults

• Ensure boardrooms are clean and tidy daily, escalating issues to maintenance

General Administration

• Perform regular filing and document management

• Support day-to-day overflow requirements within the department

• Assist with report preparation, copying, and binding

• Receive and distribute internal mail

• Manage general administrative tasks as required

• Maintain and update the asset register on a bi-annual basis

Minimum Requirements

• Grade 12 (Matric)

• Minimum of 3 years’ experience in an administrative or procurement environment

Skills Requirements

• Proficiency in MS Office (Outlook, Word, Excel, PowerPoint)

• Professional and presentable with strong customer and supplier interaction skills

• Strong customer relations capability

• Ability to multitask, prioritize, and perform effectively under pressure

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