Job Description

Value Vacancies – Invoicing Verifier

Invoicing Verifier

Company: Value Vacancies

Purpose of the Job
The Invoicing Verifier is responsible for ensuring accurate and efficient processing of invoices, insurance declarations, and operational documentation within a logistics or shipping environment. This role manages billing processes, prepares customs and disbursement invoices, reconciles charges using internal systems such as Shipshape, and ensures all supplier costs are accounted for prior to invoicing.

Key Responsibilities

Billing and Invoicing

• Prepare secondary invoices for shipment and disbursement costs when requested by customers.
• Capture customs invoices according to schedules and scan complete supporting documents for email submission.
• Ensure all charges are accurately billed and reflected in Shipshape balances.
• Confirm that all supplier costs within shipment files are recovered before generating customer invoices.

Statement Management

• Distribute daily, weekly, and monthly statements via email.
• Ensure read receipts are obtained for all statement communications.

Filing and Document Control

• Accurately file all relevant invoices and credit notes within shipment files.

Insurance Administration

• Ensure all insurance-related customers are invoiced correctly and promptly.
• Prepare monthly insurance declarations and submit to the Insurance Department for payment to brokers.
• Scan and email required documentation to the Insurance Department when requesting insurance certificates.
• File all insurance declarations in appropriate physical or digital files.

General Administrative Support

• Maintain professionalism in all conduct and communication.
• Assist with tasks in other departments as required.

Minimum Requirements

• Grade 12 (Matric)
• Minimum 2 years’ experience in invoicing
• Experience in the Clearing and Forwarding environment
• Proficiency in systems such as Shipshape
• Strong accounting and mathematical skills

Skills Required

• Accurate invoicing and billing
• Data entry and record keeping
• Document management
• Email and communication proficiency
• High attention to detail
• Time management and organisational skills
• Problem-solving and analytical thinking

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