Job Description

Pick n Pay Careers – Report to record administrator

Report to Record Administrator

Company: Pick n Pay Careers

Job Description
The Report to Record Administrator is responsible for managing and maintaining the General Ledger to ensure accurate financial records up to trial balance level for reporting purposes. The role supports financial reporting, analysis, and compliance by performing reconciliations, processing recurring and adjustment journals, and managing the month-end close process in line with the approved calendar.

Minimum Requirements

• Grade 12 / Matric with Mathematics or Accounting
• National Diploma or Certificate in Finance, Accounting, or Bookkeeping
• BCom Degree will be advantageous
• Previous experience in general accounting or a related finance role
• Strong computer literacy with advanced Excel proficiency
• Demonstrated numerical aptitude and problem-solving ability
• SAP experience is essential

Competencies

• Exceptional attention to detail and accuracy
• Strong analytical, problem-solving, and logical thinking skills
• Ability to manage multiple priorities and meet tight deadlines
• Strong verbal and written communication skills
• High levels of integrity, professionalism, and confidentiality
• Self-motivated, proactive, and customer-focused
• Ability to work independently and collaboratively within a team
• Sound judgement with the ability to make recommendations that support continuous improvement

Key Responsibilities

Reporting

• Ensure contractual and operational costs are accurately reflected in management accounts and aligned with Service Level Agreements
• Allocate expenses correctly to business units, profit centres, and general ledger accounts
• Monitor and report on allocation completeness, timeliness, cycles, exceptions, and changes
• Ensure accruals are complete, accurate, and recorded in the correct reporting period
• Confirm expenses are accurately captured in management accounts and general ledger structures
• Prepare standard and ad hoc management reports to support business and strategic needs
• Provide exception reporting on postings or allocation changes impacting management accounts

Compliance

• Ensure income and expenses are recorded in accordance with accounting standards, internal controls, and company policies
• Manage purchase orders, ensuring timely creation and accurate coding
• Ensure costs are recognised in the appropriate general ledger and reporting period
• Prepare and process journals, including complex and intercompany entries
• Process accrual reversals to clear obsolete accruals and retain valid balances

Communication

• Monitor open purchase orders to ensure liabilities for goods and services are accurately recorded
• Investigate and resolve reporting, purchase order, and invoice posting queries
• Provide commentary on expense variances against budget, prior month, and prior-year performance
• Review accrual movements and provide insights to ensure completeness and accuracy
• Collaborate with asset and store managers to ensure expenses are accurately reflected in Profit and Loss statements

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